Best Way to Migrate EML Files to Outlook 2021/2019/2016

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Migrate EML files to Outlook

Nowadays, moving EML files to Microsoft Outlook 2021, 2019, or 2016 is a common requirement for organizations. However, users wish to switch from Mozilla Thunderbird, Windows Live Mail, or another email software that stores emails as EML files, moving to Outlook. It seems to be a challenging process – particularly when dealing with hundreds or even thousands of files. 

Through this comprehensive guide, you will acquire all the necessary information—ranging from understanding EML files to the importance of migration. You will also learn about the challenges involved, as well as the most effective methods for accomplishing this task. 

What Are EML Files? 

EML (Electronic Mail) files are standard email file formats used by a wide variety of email clients, including: 

  • Mozilla Thunderbird 
  • Windows Live Mail / Windows Mail 
  • eM Client 
  • Outlook Express 

Each EML file stores a single email message including its headers, body (plain text or HTML), and attachments in plain-text format. The EML files are highly portable, but also means they require a specific import process when moving to Outlook, which uses the proprietary PST (Personal Storage Table) format. 

Why Migrate EML Files to Outlook? 

Microsoft Outlook is the best platform for professional email management. Below are the top five reasons why people use and convert EML files to PST: 

  • Integrate email management: Outlook manages emails, calendars, contacts, and tasks under one software. 

  • Developed organization features: Outlook’s rules, folders, categorization, and search capabilities make it perfect for email power users. 

  • Company environment demands – Many companies need their employees to use Outlook for email management. 

  • Enhanced security and compliance tools – Outlook is fully integrated with Microsoft 365 security and archiving capabilities. 

  • Outstanding performance – Outlook manages mailboxes faster and better than many lightweight email clients. 

Methods to Convert EML Files to Outlook 2021/2019/2016 

Manual Method 1: Using Drag & Drop (Works Only for Few Files) 

Manually opening of EML files in MS Outlook is possible by using drag & drop technique. But this process is helpful only for a few files. 

Steps: 

  1. Open Microsoft Outlook and create a folder. 
  2. Find the EML files in the File Explorer window. 
  3. Choose one or a few EML files. 
  4. Drag & drop them into an Outlook created folder. 

Limitations: 

  • Time-consuming for bulk conversions. 
  • No folder structure is maintained. 
  • Reliable in some cases only. 

Manual Method 2: Using windows Live Mail  

Windows Live Mail is used as a third-party solution to convert EML to PST files, which can then be imported into Outlook. 

 

Process: 

  1. First, install Windows Live Mail 
  2. Then import the EML emails into Windows Live Mail. 
  3. Lastly, use the Outlook Import/Export Wizard to import emails from Windows Live Mail. 
  4. Open Outlook and select File > Open & Export > Import/Export > Import from another program or file. 

 

Disadvantages: 

  • Windows Live Mail is no longer supported by Microsoft. 
  • The process is a bit complicated and error prone. 
  • Unsuitable for migrating emails at an enterprise level. 

Method 3: Using a Professional EML to Outlook Converter Tool 

The manual method may become risky and ineffective, particularly in case there is a large number of files that have to be transferred. But using a professional MailsDaddy EML to PST Converter, users can migrate multiple EML files into Outlook without losing any data. The tool is specially designed for bulk conversion, selective migration, and exporting in many formats. It is one of the most reliable solutions available in the market today.  

 

MailsDaddy EML to PST Converter – Key Features 

 

Features 

Description 

Bulk Conversion 

Convert multiple EML files to PST at once 

Original Folder Hierarchy 

Keeps original folder hierarchy as it is 

Retains all metadata information 

To, From, CC, BCC, Date, Subject, Attachments 

Select Folders/Date Range 

Select required folders/dates to convert 

Multiple Export Formats 

Export in PST, PDF, MSG, MBOX, and many more 

EML Preview Capability 

Preview contents of EML file before exporting 

Outlook Not Required 

Export files in PST format even if Outlook is not installed 

Compatibility 

Compatible with Outlook 2021, 2019, 2016, 2013, 2010 

Trial Version Available 

Try converting 20 EML files at no cost 

 

How to Convert EML to Outlook via MailsDaddy 

 

  1. Install & Run MailsDaddy EML to PST Converter Software. 
  2. Browse and add EML Files/Folders. 
  3. Preview of EML emails with attachments (Optional). 
  4. Select the files & folders which you want to move, then press the export button. 
  5. Choose PST as Output Format and Save the destination. 
  6. Click on Export.

Common Use Cases for EML to Outlook Migration 

Identifying when such migrations are required provides insight into the value of using professional software in these cases: 

 

Migration from Thunderbird to Outlook: This scenario is one of the most popular; Thunderbird saves emails in EML/MBOX format while Outlook uses PST. 


Migration from Windows Live Mail to Outlook: Millions of people faced this problem after Microsoft stopped supporting Windows Live Mail. 


Consolidation of email clients: IT departments consolidating different email systems into a unified Outlook-based platform. 


Legal and regulatory archiving: Companies converting email archives into PST files for regulatory requirements, e-discovery, or litigation purposes. 


Backup and recovery of personal emails: Retrieving old emails from closed accounts that were stored in EML format. 

Conclusion: 

Converting EML files to Outlook 2021, 2019, and 2016 is easy enough. Although manual processes can be used, they cannot be considered ideal for bulk conversions. The best solution for an efficient, smooth, and effortless migration process is to rely on professional software that will do everything for you. 

MailsDaddy EML to PST Converter offers all the benefits in one frame, like bulk migration support, data integrity, and many more. You can get an EML to PST Converter free trial version, so there are no excuses to try it before buying. 

 

 

 Read also: How to migrate Google workspace to Zoho Workplace?

 

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